January is the time of year everyone seeks to streamline their lives: shedding pounds, decluttering their houses, and organizing their must-haves. And most business travelers want to travel as light as possible, just so you’re not carrying a bunch of unnecessary paper around in your briefcase.
We’ve come up with five different apps that business travelers should have on their mobile phone, their tablet, and their laptop. With these apps, you can store information in the cloud, keep it secure, and get work done no matter where you are.
Evernote. If you’re unfamiliar with this amazing note taking and online storage app, we recommend you investigate it immediately. It allows you to retain stored information in one place so that you don’t have to carry it in physical form. For example, you can create a document with all your loyalty card numbers so that you don’t have to carry the physical cards any more. You can take notes during a meeting and share them with others at a later date. You can save images as well and sync them with your mobile device or laptop. You can even clip articles and websites that you want to read later, like when you’re on the plane. Evernote’s Plus and Premium versions offer even more options.
It’s our worst nightmare: you’re traveling and your phone is either lost or stolen. What’s the first thing you should do? According to Asurion, a technology solutions company, 19 million people have had this happen. If you find yourself in this situation, here’s what you can do.
First, try calling or texting your phone. If you’ve lost it, the device may have been found by someone honest. If you’re traveling with someone, you can use their contact information to request a call back, or you can leave the number of the front desk at your hotel and follow up later in the day. Your lock screen will display your most recent text, so send a short message to your phone and hope your Good Samaritan will see it and call you back.
Be sure your phone’s “find my phone” feature is activated. This will enable you to discover its location for retrieval and if you share your account with other users, they too can see the device’s location. Unfortunately, if the phone is powered down, this feature doesn’t work.
Be sure your lock screen is enabled. It may seem like a pain to have to authenticate yourself with your fingerprint or a code every time your phone lapses into sleep mode, but it protects your valuable data. Apple’s lock mode will allow you to access your device remotely and either disable it or display a custom message. It also allows you to disable ApplePay.
As frequent travelers, and the luggage supplier to business travelers all over the world, we’ve shared a lot of travel advice. And one of the things we know is that while we may not enjoy sitting in an airport, trying to get work done, it’s worse to stand in line and not get any work done at all.
A recent article in Smarter Travel shared several ways to save time and get us out of line, as well as save some money in the process. These can save you anywhere from several minutes to a few hours of time, and let you get more work done, or you can simply have more time to relax.
Download your airline’s app. This free service will let you know if your flight has been delayed, and has up-to-date information about arrival and departure times. You can be in the know about where to find your connecting plane. Plus, the GateGuru app can give you information about security wait times, gate changes, and maps of over 200 airports.
Check in online. This is the easiest way to bypass a line and get on your way to security faster. Online check in also provides you with a virtual boarding pass which you can scan with the TSA officer instead of having to juggle it and your identification. Better yet, just use your airline app. You don’t even have to mess with your laptop and printer.
Protect Your Personal Information. Be very, very wary about using public wifi. Not every free wifi hotspot you see is legitimate; some enterprising thief can set up a fake hotspot called AIRPORT_WIFI and you’ll never know the difference. So, be sure all your computer security and the firewall are up to date, before you leave the office. Next, never do any personal banking or financial transactions online when you’re in public. If you need to work online, use your mobile phone’s personal hotspot.
Bring food with you. You won’t be gouged for overpriced airport food that probably isn’t very healthy, and you’ll know who handled that piece of fruit before you. Consider some pre-packaged energy bars as well, because they’ll keep in your bag for a few days.
Mark your luggage. Even if you don’t check your bag, there are still a lot of black carry-ons out there. Be sure to have a luggage tag with your name and address securely fastened to the bag. Consider adding something to distinguish the bag from everyone else’s, like a decal, or tying a very small tchotchke to the handle.
Photo credit: Melissa Gutierrez (Flickr, Creative Commons 2.0)
If you’re an avid cell phone user, preserving battery life can be an all-consuming obsession. You limit your data usage, you only operate certain mobile apps on wifi, and you may even avoid some of the data hogs your colleagues all swear by.
One thing we’ve always thought about battery extension was that we should close our dormant apps instead of leaving them open.
Turns out, that’s just not true.
According to an Apple support page, “apps that are in a suspended state aren’t actively in use, open, or taking up system resources.”
Android users can also rejoice. According to an ABC News story, David Burke, the vice president of engineering at Android, agrees. “It’s simply not true.”
He says just the opposite occurs when you go to close those apps to conserve power. Closing them actually activates them momentarily which may drain more power than just leaving them in their suspended state.
So, if closing apps is unhelpful, what can you do?
We’re more mobile than ever, and not just in our day-to-day lives. Over 1 billion of us traveled internationally last year, and that number is expected to increase by three to four percent this year. There’s lots to manage when you’re on the road, and seven companies have new apps to help you get the most from your experience. We found several new travel start-ups and apps that can ease the burdens of travel and make it a lot more fun.
For those who operate hotels, getting customers to choose your establishment isn’t such a shot in the dark any more. Kaptivating targets potential customers by studying their social media activities and initiates a relationship with them to let them know how a specific hotel could meet their needs.
Want to get out of Dodge but don’t have a traveling companion? Eo will match your interests, budget, and travel plans with others wanting to go where you’re going. Scroll through profiles, make a connection, and make new friends before you leave town.
Ever wondered where in the world all the best jazz festivals or art festivals are held through the year? Cronomio is a travel calendar that will help you sync your travel with events you don’t want to miss (not just jazz and art).
If you’re a tour operator or travel agency desiring to make and maintain connection with your customers before and after a trip, Keeptrax makes that possible. Keeptrax collates travel information, details of places visited, and photos to help travelers remember all the good things that happened on their trips when they’re making their travelogues for friends.
Moving to Bora Bora and need a nanny? Expat Helpers is an app that explains local labor laws and currency denominations to expedite the process of connecting with and hiring local help.
Get Out is an app that connects those with less run-of-the-mill interests who are looking for out of the ordinary travel experiences with one another. This will help you find that needle-in-a-haystack adventure to do underwater basket weaving in the Great Barrier Reef.
Here are a few other apps that will help you travel safely.
STEP stands for Smart Traveler Enrollment Program and is a free service of the US State Department that makes the US Embassy in the country you’re traveling to aware of your presence there.
SOS is an emergency app that provides you with local numbers for police, fire, and hospital. It has a location finder to help you know where you are in an unfamiliar city.
Medical ID is an emergency app that will allow someone to access health conditions about you even if your phone is locked and you’re unable to communicate.
Finally, Trip It is a password protected app that collates your itinerary, passport, visa, identification information in one place in case those documents are lost or stolen during travel.
Seeing the world is supposed to be fun, not a hassle. These new apps offer you, the savvy traveler, an individualized, unique experience, tailored to needs and desires.
Leave us a comment below or on our Facebook page.
Photo credit: PraiseLightMedia (Wikipedia, Creative Commons)
Mobile apps are making life so convenient, so easy to function. I have season tickets to the Miami Heat, and I just learned that I can use a function of the Heat’s mobile app to purchase concessions during a game. I don’t even have to pull my wallet out of my pocket. I haven’t used it yet, but the push to use mobile payment sites is everywhere.
We recently read a report from Phocuswright that said the number of travel reservations made from smartphones is expected to increase to 18 percent of all bookings, up from a measly five percent just three years ago. The numbers forecasted for Europe and China are even bigger. I know members of my team use their mobile devices to make hotel reservations and book flights.
I’ll admit, something about using a laptop seems more secure, more credible, than using my phone, but I know there’s no basis in reality for that perception. I’m hesitant to say so, but it probably has something to do with my age.
The key is the comfort level each of us has with mobile payments in general. The Phocuswright report says that 48 percent of us were more comfortable with the idea last year than we were in 2013, when only 33 percent felt at ease with it.
What I think will help more people use these travel booking sites with confidence is the development and implementation of mobile deep linking by different providers. Mobile deep linking is a link that just doesn’t launch an app, but starts within a trusted app — for example, being able to book an Uber ride from within the United Airlines mobile app. You already trust United, so you know they’ve worked out the security with Uber’s app.
As these opportunities for mobile bookings and mobile payments increase, I’m sure I’ll get with the program. I just need to try it out a few times first. Maybe I’ll start with a couple chicken tinga tacos at the next Heat game.
Photo credit: Amy Wardlaw (Flickr, Creative Commons)
Remember the vacations you took with your parents? If you were lucky enough to fly, your entertainment only needed to last a few hours. But if you went over the river and through the woods to wherever you were going, then time yawned ahead of you. Unless you were properly prepared.
Nowadays, there’s no way you can possibly be bored while en route to your destination, thanks to all the entertainment and information available online? You might hear someone utter a few choice words if they discovered they didn’t have the latest episodes of their favorite podcast, that ebook they’ve been waiting to start, or the latest game app at their fingertips because they didn’t realize there wouldn’t be wifi.
So, don’t be like those unfortunate souls. Take a few moments in the days before your trip and assess your entertainment and information needs. Perhaps you want to catch up on your favorite television show. Download recently aired episodes to your tablet or be sure to add the Netflix app to your phone so that your queue is ready to go.
Second, Flydelta.com and the Delta app are excellent ways to keep track of your flight status and can be shared with your ride at the airport, so they’re not endlessly circling or waiting in the cell phone lot, wondering where you are. The Trip Advisor app can also let you spend your time in the air planning activities when you land.
If you want to get some work done while en route, set up your documents folder to sync to a cloud service like Google Drive or iCloud so your work isn’t stranded while you’re soaring through the real clouds. Evernote is also a great place to store travel information, and it isn’t wifi dependent.
New podcasts appear every day and most are a free, quick way to learn new information or while away the time. Note to Self and Serial come to mind. Check Overcast or other podcasting apps to find a few favorites.
If you’re traveling with children, a new game app can buy you valuable minutes of silence. If you haven’t investigated this realm lately, believe us, there’s so much more than Angry Birds. Try Noodles or Two Dots. The fun thing about Two Dots is that you can download the soundtrack and enjoy it as background music if you don’t want to play the game.
Travel time doesn’t have to be down time. It can be productive, entertaining, and even relaxing. Just make sure you download and sync everything before you leave home or your hotel, and you won’t be dependent on airport or airplane wifi.
Photo credit: jeshoots (Pixabay, Creative Commons)
If you love to travel, and can’t get enough of the different travel websites that keep popping up, we’ve got a few new ones for you to check out.
A recent Lifehack article shows us 15 sites that are helpful for travelers. We’ve covered several of them in the past, but there’s always something new in the world of travel websites. And we found a few new ones we’d never heard of.
Of course you’ll find some of the expected travel websites, such as Yelp. But throw in some new ones we weren’t as familiar with, such as Skiplagged and Responsible Travel, and you catch our interest. They give tips on going places we might never have thought about.One of the sites, The Man in Seat 61, is all about train travel, which is something we don’t discuss that much here. But after reading it, we may have to give it some more consideration.
The article gives us info on some niche and unexpected travel websites that most people don’t know about. We tend to use the run-of-the-mill sites ourselves and were pleased to learn more about these new sites.
Trip Tribe is a site that will allow you to enter information about yourself and then gives you tips on some activities you might enjoy.
Home Exchange allows users to trade housing with people in locales they want to visit. It’s like a barter version of AirBNB, where users can simply set up a home exchange, as the name implies, and trade houses with fellow travelers for a few days or weeks.
Another interesting site was AirHelp, which is a great resource for folks who have had unpleasant events while traveling via airplane. For those with lost luggage or extensive delays, Air Help is a great resource in letting you know what your rights are.
What are some of your favorite travel sites? Do you have any you recommend, or any new favorites? Leave us a comment on our Facebook page or in the comments section below.
A recent article on Yahoo Travel shared some fun and useful travel apps you may want for your next trip.
While some were specifically for entertainment value, we really liked two of them. First, Anti Mosquito Sonic Repeller for your phone plays high pitched, almost inaudible frequencies that will repel mosquitoes.It plays sounds in ranges that the average adult can’t hear, but we’re told that kids and young adults can still hear the frequencies.
Another app called Sleepy Traveller is ideal for commuters. It uses GPS to wake you up when your train approaches your station to prevent you from sleeping through your stop.
We also like Waze, a Google-owned GPS driving app that updates local road conditions based on input from other Waze users. It’s a great way to avoid new construction, a late breaking accident, or the occasional impromptu parade.
Another great app is called Lounge Buddy, which helps you find lounges at airports that you can access. It will let you know if a lounge is nearby that you belong to, or if there’s one that you could easily purchase a day pass for is around. It’s great for the occasional traveler who doesn’t know the airport like the back of her hand.
Finally, we like Roadside America, an online travel guide that uses your phone’s GPS to give you tips and details on roadside interests in areas you pass through. While you’re in the car, use Roadside America to find some fun stops to take a break from the highway.
What other little-known travel apps do you use? Do you have any you particularly enjoy or love? Leave us a comment and share them with us.
Apps are abundant in every category including travel. We thought we knew all the travel apps, but alas there are some NEW travel apps with a lot of great features including offline access and family emergency notifications. USAToday showcased some of the best travel apps to prevent mishaps or to notify when mishaps will or have occurred. Best of all, a lot of them are free.
BSafe ensures your personal safety by helping you set up a network of close family or friends to be notified in case of an emergency. The app allows you to set up times to be at certain locations. If you’re not at your specified location at the specified time, a notice will be sent out to your network. You can even set up fake incoming calls. Who hasn’t pretended to talk on the phone to avoid a situation (or at least wanted to)?
Smart Traveler, developed by the U.S. Department of State, is useful when traveling abroad. The app allows for you to check official country information including embassy locations.
TripAdvisor has developed an offline mobile app that allows you to download city guide information that you can access even if you don’t have wifi or a cell signal. When I went to Florence, this app would have been very useful as we kept getting lost, no matter what directions people gave us.
We really like the app the American Red Cross has developed for severe emergencies such as hurricanes or other natural disasters. Though we hope you never have to use it, it doesn’t hurt to have the information on hand. Similarly, the Red Cross also has a first aid app that gives you step-by-step instructions for medical care if you or a companion become injured on a trip.
These apps are very helpful, both in dealing with personal mishaps as well as larger emergencies. If you’re traveling soon, and want the peace of mind, download them, play with them, and get very familiar with them, so you’re not figuring everything out when you absolutely need it.