If you haven’t traveled outside the country before, or if it’s been a few years, you’ll be happy to know it’s possible to avoid ATM fees for cash withdrawals or transaction fees while conducting business abroad.
A May 2016 article on Smarter Travel pointed out that most American credit card issuers have cards specifically for frequent international travelers. But don’t assume that you’ve got the right kind of card just because you have a company credit card.
American Express, Capital One, Chase, BankAmericard, MasterCard, and Barclay all offer programs that waive international transaction fees on certain types of cards. But if you use your standard issue card, here’s what percentage of fees NerdWallet says you should expect to pay.
- American Express: 2.7%
- Bank of America: 3%
- Barclaycard: 3%
- Capital One: 0% Read more
Have you ever stayed at a hotel and found they have a few issues you’re just not happy about? While you could always complain, the front desk staff can’t always fix your problems.
For instance, a poorly-placed outlet is not something the staff is going to be able to fix during your stay. So rather than register a complaint, carry a short extension cord in your luggage for just such an instance.
Smarter Travel has discussed how to work around your hotel pet peeves, so you can enjoy your next hotel stay a little more.
Here are five of their best pieces of advice.
- Loud hallways and rooms. If you’ve ever spent the night listening to the ice machine, or the elevator that dings every time it lands on your floor, or the stairwell door slam shut, we know your pain. Rather than wait to see if your room is loud, call ahead and ask for a quiet floor or for a room far away from an area where people are coming and going. Finally, pack a couple pairs of earplugs. Read more
Just like every skill you’ve learned, it takes practice to do it well. Hard work, lessons painfully learned, and watching experts so you can learn from their mistakes.
So it goes with business travel. When you first start out traveling, you learn where your most comfortable seat is (hint: it’s not the middle one). You learn how long it takes to get to the airport. And which hotels offer the best beds.
U.S. News & World Report‘s recent article on frequent flyer secrets helped take some of the stress out of travel planning and booking. Here are a few of our favorites.
Use flight price predicting apps to determine the best time to buy your ticket. Sites such as Hopper, Google Flights, Kayak, and Flyr will provide you with very reliable information so that you don’t pay more than you need to to get where you want to go.
Wouldn’t it be great if you could know the regular prices for items, so you can easily tell if something advertised as “on sale” really is a good deal? While we may not have that for grocery stores yet, that service is available for air travel. If price is your biggest travel determiner, you can subscribe to sites like Million Mile Secrets and Skiplagged to know the regular prices of certain tickets, so you know when a better deal actually is a better deal.
Business travelers who like to schedule all of the details of their trips now have another arrow in their quiver: Uber is rolling out a new program that lets you schedule Uber rides up to 30 days in advance.
The program, called Schedule a Ride, which rolled out in Seattle this summer, is the latest advancement for the company that pioneered a new category of ride sharing six years ago. Schedule a Ride is now available in 44 US and eight international cities.
“Even though we’re an on-demand company, we totally get it. Sometimes you just want that extra reassurance that your Uber will be there when you want to leave,” Tom Fallows, Uber’s director of global experiences, told Wired.
The service will also send you a reminder notice 24 hours ahead and again 30 minutes ahead, and the standard cancellation policy that allows you to cancel a ride within five minutes of when the car is dispatched without incurring a penalty also applies to this new feature. Rates are the same as standard UberX rides, and surge rates during peak travel times will also apply.
The “Schedule a Ride” offering is in response to business travelers’ request for this level of predictability. As a nod to those users, Uber will offer priority access to those who have business profiles or whose profiles are linked to their company’s Uber for a Business corporate account.
There’s a great deal of emphasis these days being placed on personal security while traveling. But have you thought about ways you might be “leaving the door unlocked” for thieves while you’re away from home? By instituting a few simple routines, you can keep your house secure while you’re traveling for business or leisure.
This first one may seem a bit obvious, but in our oversharing culture it’s worth noting: Do not post on social media when you’re going out of town. Disable the “check in to favorites” and “check in to recent places” on your Swarm/Foursquare app or Facebook, so those apps do not automatically display that you’re in another state.
Also, avoid posting vacation pictures until you return from your trip so those who search the Internet for this kind of information can’t easily target your home. One good use of technology: a simple text sent to neighbors you trust, telling them you’re leaving town and asking them to keep an eye on your place, may raise someone’s suspicion if they see unusual activity around your home.
Home automation is another technology method, but we’re long past the days of the automatic timers that shut off all the lights at exactly the same time every day. A free web service called IFTTT (which used to be If This, Then That) allows you to use its partnerships with various manufacturers’ products to control your house’s lighting, heating and cooling, and alarm system remotely.
Years ago, an airport lounge used to be an exclusive privilege available only to passengers of a certain status or with a specific type of ticket. No more! With the click of a few buttons on a few apps, and a credit card, you too can escape the hustle and chaos of the general waiting area in the terminal, and enjoy the comfort and convenience of a quiet and clean lounge.
What amenities do they offer that make them worth the price?
For one thing, they’re quiet and comfortable. That can be a major benefit if you’re a business traveler on an extended layover and you want to remain productive. You’ll have access to a table at which to sit, instead of balancing your laptop on your legs and fighting with other passengers for the charging station.
Or if you’d rather relax, the chairs are very comfortable and conducive to a quick nap. There are a few TVs — which you’re actually able to hear — and they offer food and drinks; premium lounges have upscale amenities such as showers, hair salons, and even oxygen bars.
You’ve just found out from your boss that you’re being sent on your first business trip. Don’t panic — we’re here to help! Here are several tips we’ve compiled from our veteran road warriors to get you off on the right foot as you learn the ropes.
First, plan your trip according to your company’s policies. If you have an internal travel agent, make sure you connect with them to get your flights and hotels booked. If you need to handle this yourself, that’s a bonus! Investigate which airlines go where you need to go and consider becoming a loyalty member. There are numerous online reviews that will provide you with details about seat width, legroom, and on-time records.
A few things to consider: Try to pick an airline that you will make your favorite, since you could be flying with them for years. And don’t always pick the cheapest airlines out there. Some of them are the cheapest for a reason.
Download the carrier’s mobile app so you can check-in online and have your boarding pass right on your phone. Going paperless means you have one less thing to manage. The app will also alert you to any changes in your flight’s status.
If this is the first of what will become many business trips, invest in TSA’s PreCheck. It’s only $85, and it lasts for 5 years. That’s $17 per year of not wasting unnecessary time standing in the security lines.
Some people live by the motto, flattery will get you everywhere. While this may not work in all situations, it helps when traveling and actively seeking out an upgrade. Especially if you’re on the road a lot for business, every little comfort and consideration can go a long way in helping you feel more comfortable and relaxed.
There are ways to get an upgrade to your hotel, your flight, or your rental car when you’re traveling. A lot of it is just a matter of asking, or remaining loyal to your different travel companies.
We share these with the following caveat: If you try to get a hotel upgrade using any of these methods, you should exercise the utmost courtesy and expect nothing. Upgrades are a gift, and not done in exchange for your niceness.
Loyalty does have its privileges, but what if you’ve become a regular at an independent lodging establishment that doesn’t have a rewards program? Send an email to the owners to let them know how you found their hotel and what you enjoy about staying there, or write an online review of your experience.
When you’re traveling in order to celebrate a special occasion — a milestone birthday, an anniversary, your honeymoon — invite others into your party by mentioning it as you check in. You might also call the hotel and tell the reservations person instead of making your reservations online. Special notes don’t always get shared with the individual hotels, so you’re more likely to get that hotel upgrade if you call your hotel directly.
There are several categories of traveling business professionals: the occasional business traveler, the frequent flyer, and the road warrior. Road warriors spend significant portions of the work week traveling between clients, and have a few tricks up their collective sleeves that save them and their employers money.
The occasional traveler might still be learning the ropes, and don’t yet know all the tricks of the trade. But Insperity.com had a list of their most important ones, which we agree every business traveler should know.
First, fiscally responsible road warriors don’t incur expenses that aren’t reimbursable. They research their company’s travel and entertainment policies — the amount of their daily per diem, for example — and stick to them. This means they aren’t surprised by rejected submissions that leave them stuck with the bill.
Fiscally responsible road warriors know their corporation’s budgets for flights, hotels, meals, and entertaining clients. They seek pre-approval if they need to spend more than is typically allotted, and then proceed to execute their plan with confidence.
Fiscally responsible road warriors live by this simple axiom: time is money. They know they can’t afford to waste time standing in long security lines, so they apply for TSA’s Pre Check. Even if they only travel a few times each year, the $85 security preauthorization is good for five years, and more than pays for itself during that time. (If you’ve ever stood for two hours in a single security line, you’d be ecstatic to escape it for $85 just once!)
With so many travelers trying to streamline what they use to manage their essentials, knowing all your “personal item” luggage options could make what you carry onboard more efficient. Maybe you’re checking a large suitcase, but still want to take a small personal bag on the plane with you. Or maybe you’re only traveling for a single overnight trip, and a normal rollaboard is too big.
This is where a tote can help out. They’re smaller, lighter, and easier to carry or roll. Here are a few features you should look for in a travel tote.First, just because a tote is lightweight doesn’t mean it shouldn’t be durable. A good tote won’t sacrifice quality and durability for the sake of being lighter. For example, we make our Crew™ 11 Deluxe Tote with the same high-quality ballistic nylon fabric as our other Crew 11 luggage. It’s also thoroughly tested to withstand the same rigors of frequent business travel.
Your tote should also be comfortable to carry. Look for an adjustable strap with a padded shoulder pad so you can wear it hands-free, either over the shoulder or across your body. Look for leather handles so it’s comfortable to carry as well.