Even if you’re an experienced business traveler, there are a few little things you can do to make your next travel experience more expedient, efficient, and economical. Based on our own experiences, as well as those of some of our customers, these are a few travel hacks you can do to save money, time, and your sanity.
Pay premium for the direct flight. The old axiom is true: time is money. And if you’re a business traveler, you’re losing money while you’re in transit, which means you need to find a way to shorten that time. Traveling more legs than necessary just to save money actually decreases your productivity, which costs you more money in the long run.
Every segment you add to a flight also increases the risk of delay or cancellation, which costs time as well as energy. Plus, those who book full-fare tickets, even if they’re in economy, are more likely to get an upgrade if it’s available because the gate agent will know the price you paid by a code on the ticket. Remember, if you get to your destination sooner, you can start working sooner.
Negotiate with car rental agencies. Did you even know you could do this? According to some of our experienced business travelers, you can. While premium cars are more expensive, rental agents may be willing to negotiate if there are available cars in this category, and if they’re not pressed for time with lots of customers behind you.
You’ve worked hard to earn your frequent flier miles, logging all those flights and using your airline credit card whenever you can. And you probably think your miles and points are safe and secure, just waiting for you to redeem them.
Except your miles might be the target of hackers who have figured out how to crack your account, and are plundering it, selling those points for cash or tickets. Now that most airlines no longer send out monthly statements that keep travelers updated on their balances, hackers have begun taking advantage of the “out of sight, out of mind” mentality to do their worst.
But you can protect yourself from these hackers if you just take a few security steps.
First, you need to protect your airline account. Fortunately, most airlines quit using the 4-digit PIN code they had used for years, and replaced it with full password protection. But that doesn’t help you if you’re still using your dog’s name as the password. Pick a complex password that’s hard to remember or even figure out, the more complex, the better.
Rather than try to remember the password or write it down, use a password management app like 1Password or LastPass to keep track of it. Better yet, let the app generate a complex password. You can choose a random scattering of letters, numbers, and special characters, or a string of unrelated words, and store them in the app. Security experts estimate that passwords like this can take centuries to break.
Just in time for the recent busy holiday travel season, American and United both launched automated screening lanes in order to help lessen the bottleneck in the TSA checkpoints, a serious problem travelers faced in summer 2016.
The two airlines followed the lead of Delta, which partnered with TSA in May 2016 at Hartsfield Jackson International Airport. Delta underwrote $1 million dollars of the total TSA investment to bring the automation to the Atlanta airport.
The automated screening lanes feature the following innovations:
- Stainless steel countertops that enable several passengers to place their items in bins simultaneously;
- Automated conveyor belts that draw bins into the X-ray machines, and return them to the front of the queue;
- Bags identified as a potential threat are automatically pushed to a separate area to allow bins behind it to continue through the screening process uninterrupted;
- Property bins that are 25 percent larger than the bins in standard screening lanes in order to accommodate roller bags; Read more
Delta has just added another way its SkyMiles members can accrue points toward reward travel, and you can get them just by sleeping on your next trip. Besides booking flights and making purchases with a Delta credit card, now members can earn points when they choose Airbnb as their lodging. Members must book lodging through deltaairbnb.com, and earn one mile for every dollar they spend.
We’ve been fans of Airbnb for a
and recently talked about how Airbnb is returning to its roots and working to attract business travelers.
The arrangement has benefits for new Airbnb members too who are looking to “Fly Global, Live Local,” with $25 credit earned toward any stay totaling $75 or more if they book via the Delta dedicated site within 60 days of opening a new Airbnb account. In addition to the flat mile per dollar deal, those whose stay totals $75 will earn an extra 500 miles, and those whose stay totals $150 or more will earn 1000 extra miles.
The benefits aren’t just one-sided. New Airbnb hosts can incent their potential customers by advertising the partnership and can accumulate miles with Delta in the following increments:
All that time you spend waiting for your flight, sitting on the plane, and commuting to your hotel can be productive time instead of wasted time. You just need to develop a strategy and create the proper mindset. Here are some tips to help you stay productive while traveling.
Plan ahead. You may be geared up to empty your inbox, but if your laptop’s not charged, you aren’t going to make much headway. Be sure to download any documents you need before you leave in order to accomplish a task you’ve relegated to be completed en route. This eliminates the need for wifi or using your mobile hotspot.
Use the time you have wisely. If you’re in a crowded gate or you have a limited amount of time, now is not the time to read through correspondence or memos that require your full attention. Choose some B-level items to check off your to-do list, like those articles you’ve meant to skim for the last six months, and you’ll actually be more effective than if you try to tackle something that requires serious time and concentration.
Determine to focus. Yes, distractions are hard to tune out, but if you put yourself in that mindset, you can do it. Soon, you’ll find they’re calling your flight and you have more things accomplished — and time flew by — because you were able to shut out the distractions.
It can be the ripple effect of a storm or a part that needs to be replaced that they’re waiting to arrive on an incoming flight or some other situation that is completely out of your control. Whatever the reason, when you learn your flight is about to be delayed for many hours, that is not the time to think about how you’re going to weather the situation. You should plan ahead.
Here are a few tips for surviving those dreaded crazy long flight delays.
Be prepared before you leave home. I don’t mean you have to try to figure out how to fit a sleeping bag in your carry on, but if you plan to have a few items with you, you’ll be in better shape than most to ride out the wait.
For women, think about incorporating a blanket scarf into your wardrobe choices so that it’s already in your luggage and can serve as a true blanket if you have to bed down on the floor or create a makeshift bed at the gate. Some fuzzy socks will keep your feet warm and a toothbrush and toothpaste will help you feel mostly human and not offensive to others, should you have to spend the night in the terminal.
There are two schools of thought regarding cyber attacks: everyone’s at risk and I’m too small for anyone to tap. One is smart thinking, the other is dangerous.
According to Jeff Moss, founder of Black Hat and Def Con, two of the world’s foremost conferences on hacking and information security, and an advisor to the Department of Homeland Security, you’re better off assuming the first than believing the second. Here’s his advice for protecting yourself from cyber threats while traveling.
Use your passport instead of your driver’s license when asked to provide identification. The driver’s license, according to Moss, contains too much information, specifically your address and descriptive features like weight, height, sex, and eye color, that can be used against you if obtained by a hacker.
Don’t leave your devices unattended. While most people assume their hotel room is secure because of the lock on the door, Moss doesn’t feel comfortable with the risk unless his laptop’s hard drive is fully encrypted. He doesn’t want to give anyone access to sensitive, proprietary data should the computer be stolen while he’s away from the room.
Perhaps the trickiest part of business travel is getting the work that is generated from that travel done while you’re not in the office. Here are some ways to keep your productivity at its peak even though you’re not sitting at your desk.
You may not think this first tip is an effective use of time, but we think it can be a game changer. Creating a strategy for completing the work you need to do before you dive in will give you a guide to keep you on task and on track once you hit the ground. Using your travel time to get organized may be the most helpful thing you can do to make the best use of your time once you arrive.
Once you’ve formulated your strategy, organize your devices by decluttering your inbox by listening to voicemail messages, deleting junk emails, filing documents into folders, and clearing out old emails that you don’t need any more. Plowing through the plethora of unorganized details will translate into increased productivity when the real work begins.
Get your own hotspot. Don’t depend on the wifi at the airport or the hotel. Carriers have these portable devices, or your smartphone may have an integrated hotspot mode as part of their service. These provide truly high speed internet access on the go. For a monthly fee, which you may be able to expense, you have the peace of mind that you’ll have the internet you need to do your work anywhere, anytime. Plus it’s a lot more secure than public wifi.
January is the time of year everyone seeks to streamline their lives: shedding pounds, decluttering their houses, and organizing their must-haves. And most business travelers want to travel as light as possible, just so you’re not carrying a bunch of unnecessary paper around in your briefcase.
We’ve come up with five different apps that business travelers should have on their mobile phone, their tablet, and their laptop. With these apps, you can store information in the cloud, keep it secure, and get work done no matter where you are.
Evernote. If you’re unfamiliar with this amazing note taking and online storage app, we recommend you investigate it immediately. It allows you to retain stored information in one place so that you don’t have to carry it in physical form. For example, you can create a document with all your loyalty card numbers so that you don’t have to carry the physical cards any more. You can take notes during a meeting and share them with others at a later date. You can save images as well and sync them with your mobile device or laptop. You can even clip articles and websites that you want to read later, like when you’re on the plane. Evernote’s Plus and Premium versions offer even more options.
With the steadily increasing popularity of Uber and Lyft, it seems ride sharing is becoming a popular mode of transportation for business travel. If you rely on it regularly, what are the best ways to save money? We’ve done some research and here’s what we found:
Booking in advance allows you to secure a ride when you need it, instead of waiting when you’d really rather be on your way. You’ll save money by scheduling your ride when you know it’s not rush hour. If you use Lyft, scheduling locks in your fare; Uber doesn’t offer that feature.
Search online for coupons. Both companies are competing for customers, so do a little poking around on either company’s official site or at sites like Groupon. Uber offers free rides for those who refer a friend who downloads the app, so if you’re traveling with a friend, have him or her download the app with your referral link, and you can both get a free ride to wherever you’re going.
Avoid traveling during surges. Fares are adjusted automatically, based on demand. For example, prices soar after events because of the demand for drivers, so if you can wait, the cost will drop. Don’t think you’ll get the average fare for a trip you’ve taken before if you’re among the throngs waiting for a ride.