Corporate Travel to Increase due to Cheap Airfare in 2017

December 26, 2016 by · Leave a Comment 

Emerging market activity in South America and Asia combined with cheap airfares is expected to afford more companies the opportunity for more corporate travel and to conduct business face-to-face with its clients in 2017.

2017 may see more corporate travel around the world. Delta's new A330 can make your trip a little more comfortable.According to Advito’s 2017 industry forecast, the outlook for various regions is the result of some tangible economic indicators, as well as some intangible appetites. Here’s how the forecast breaks down by region:

North America

North American business travel is expected to be strong, although concerns about the presidential election and a possible interest rate hike are creating some uncertainty for 2017. Continuing competition between the top three airline carriers will keep airfares cheap, while hotel rates will increase as the chains reduce the number of rooms they make available at a negotiated discount. They will instead seek to implement dynamic pricing for corporate travel clients, thereby decreasing their negotiating options and driving up rates between three and five percent.
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Road Warrior Tips: Managing Electronics and Battery Life

December 23, 2016 by · Leave a Comment 

It’s a road warrior’s constant battle, managing battery life. We all rely on our phones and tablets to provide information and entertainment while we’re on the go. Following these simple tips will help you enjoy your travel instead of worrying about when the red battery icon will appear.

Travelpro Crew 11 USB Port

The Crew 11’s built-in power port is a great way to keep your mobile devices powered up and ready to go.

  • Investigate the different online storage platforms available and choose one place to access your documents and pictures. Apple supports iCloud, Google has Google Drive, and Dropbox is a third party provider that works on all platforms. Evernote is another cross-device, cross-platform option.
  • Before you leave, download any new apps you might need, like a currency converter if you’re going overseas, or a maps app or guidebook that will help you navigate a new city. You’ll not only save battery life, you’ll conserve data by planning ahead. Read more

AirBnB Goes Back to Its Roots

December 21, 2016 by · Leave a Comment 

Business travelers, wouldn’t it be great if you could break out of the hotel routine, even if it’s just for a couple days? Wouldn’t you enjoy eating in local restaurants and exploring the local scenery? What about saving as much as 20 – 30% over your normal hotel costs?

With its new, “Don’t go there. Live there.” campaign, Airbnb is trying to reach business travelers who are tired of hotels, or just want to experience more that a city has to offer.

An Airbnb house in Santa Barbara California

An Airbnb house in Santa Barbara, California

With its push to garner a share of the business travel accommodations marketshare, Airbnb is actually returning to its roots. The company was started in August 2008 in San Francisco as a way to provide conference attendees alternative housing options that were considerably cheaper than the area’s hotels.

Since making a concerted effort to market its services to business travelers, business bookings have tripled since July 2015. Airbnb reports that 14,000 companies are signing up weekly, due to the company’s integration with major management systems, such as American Express Global Business Travel and BCD Travel. The company says the savings can be as much as 20 to 30 percent when compared to hotel accommodation costs.
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IRS Sets New Per Diem Rates for Business Travelers

December 19, 2016 by · Leave a Comment 

Ah, winter! That time of year when a young business traveler’s fancy turns to thoughts of travel allowances.

Each October 1, the IRS releases their new per diem rates that business travelers can either collect or declare on their taxes. The new figures allow employees to receive a set amount (per diem in Latin means “for each day”) to compensate for meals and incidentals incurred daily while traveling for work purposes.

Your lodging and food costs are part of your per diem business travelers' rates.

Your lodging and food costs are part of your per diem business travel rates.

Employers provide this benefit to employees in exchange for the filing of an expense report. Why is the expense report necessary? If the employer cannot produce this paperwork, the government views per diem reimbursement as income, which means it’s taxable. As long as the paperwork is filed and the amount expensed doesn’t exceed the federal daily limit, that money is all yours.

What if you’re self employed? These federal per diem rates don’t help you much as they only apply to meals, and you’d better keep excellent records for everything else related to your travel if you want to deduct it from your taxes.
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6 Sneaky Smartphone Hacks for Business Travelers

December 16, 2016 by · Leave a Comment 

There are some things in life business travelers just can’t change, but for almost everything else there’s a hack. These tips for making your smartphone work for you should make your life easier and avoid some hassles.

Business travelers have a few hacks they could use to help save money and make their travels a little easier.

Switch SIM cards when traveling abroad. You don’t have to accept exorbitant charges from your cell phone provider just because you’re seeing the world. Simply by switching out your SIM card (provided you have an unlocked phone), you can control how you use your device, whether it’s just for data and texts or only for emergency calls. I know some business travelers who will even have a mobile phone they use for that particular country. But if you don’t want to deal with that, ask your mobile phone provider for a model of phone that lets you swap out SIM cards.

Instead of relying on access to data in order to navigate through an unknown city, download apps that function offline or take screenshots of the map you will need.
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Workaholic Americans Impacting Economy by not Vacationing

December 14, 2016 by · Leave a Comment 

Americans wasted 658 million vacation days in 2015.

That’s nearly 2.2 vacation days for every person in the United States. According to Project Time Off, this is the highest number of vacation days they have ever seen.

A nice beach getaway makes a great vacation.

A nice beach getaway makes a great vacation.

More than half of American workers (55%) left vacation time unused in 2015. This adds up to 658 million unused vacation days. It is the highest number Project: Time Off has ever reported, far exceeding the previous 429 million count.

That’s unacceptable. Our bosses may love our commitment to the job, but it’s not good for us, and it’s not good for our country.

We understand the importance of vacations and taking breaks and what it does for our bodies and minds. But did you realize that by taking time off, you could be boosting the economy?

If every American used their vacation days, a whopping $160 billion would be added to the national economy, and another $21 billion generated in taxes. Plus, 1.6 million jobs would be created.
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Shopping for a Business Backpack: Features That Make Travel a Breeze

December 12, 2016 by · Leave a Comment 

It’s the one thing that unites every airport traveler, regardless of destination, purpose of your trip, or which class we fly. We all want to get through security quickly.

We take off our belts, remove our jackets and our shoes, put our change and keys in the little dishes, and pull our laptops from our bags. All of this wastes time, and we’re at risk of forgetting something and leaving it behind. (It’s also one of the compelling reasons for signing up for TSA Pre-Check.)

Travelpro Crew Executive Choice 2 Business Backpack - open

This checkpoint friendly backpack can get you through airport security with a minimum of fuss.

If you had a checkpoint-friendly backpack from our Crew™ Executive Choice™ 2 or Platinum® Magna™ 2 collections, you could be efficient with your time and protect your valuables simultaneously. Our checkpoint-friendly backpacks can be opened up and laid flat, leaving the laptop in one half and your loose items in the other, ready to be checked by security. No chance of leaving things behind or having them stolen. Just re-zip the bag shut, and you’re on your way.

Protecting yourself from identity theft is also a concern. This is where our Crew Executive Choice 2 and Platinum Magna 2 backpacks can help. Both pieces include an RFID protected pocket, which protects its contents by blocking scanners used by identity thieves, making it ideal for storing your wallet or passport.
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Short-Term Repairs for a Broken Suitcase

December 9, 2016 by · Leave a Comment 

It can happen when you least expect it or you can discover it when you’re retrieving it from the baggage carousel, but no matter how it happens, a broken suitcase has the potential to severely impact your travel experience. With a little bit of resourcefulness, you can get through your trip and back home. Here are some ways to address common problems, as well as some Travelpro® product features specially designed to help avoid on-the-road luggage disasters.

If your suitcase wheels stick, make sure there's nothing stuck in them.

If your suitcase wheels stick, check to see if anything is stuck in the housing.

If your telescoping handle sticks, apply a small amount of lubricant to literally grease the skids. See if you can track down some WD-40; if that’s not available, a little soap can help. If the handle is slightly bent, you may try manipulating it back into proper position. If it’s clearly broken, at least you have the other handles to carry the bag. An add-a-bag attachment strap, such as Travelpro® offers on many of its rolling products, would allow you to hook your broken bag onto another until you can address the issue.

If your wheels aren’t rolling smoothly, chances are there’s something stuck in them that’s inhibiting their movement. Wipe them with a damp cloth and look for anything that might be stuck in the wheel housing. If the wheels are wobbly, causing the bag not to pull straight behind you, the screws could be loose. Tighten them up – if you don’t have a screwdriver handy, call down to the front desk and ask for one. Travelpro designs its wheel systems with the frequent traveler in mind, subjecting their products to miles of rigorous testing. Our patented MagnaTrac™ Spinner wheels are self-aligning and have a specially designed housings to protect them from damage on baggage ramps and as they’re pulled over curbs and through terminals.
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Road Warrior Tips for Trade Show Stamina

December 7, 2016 by · Leave a Comment 

Conducting business at a trade show, expo, or conference requires a different level of energy than a routine road warrior business trip. You’ll spend two, three, even four days on your feet, talking to dozens of people, constantly walking back and forth, usually while trying to keep up with work at home.

If you’re not careful, even the strongest road warrior reserves can be tapped, leaving you ineffective and unproductive. Here are some tips I’ve collected from colleagues, as well as lessons learned from my own experiences. Following these can help you feel and perform at your best.

A trade show floor can be the size of several football fields, which will wear out even the fittest road warrior.

A trade show floor can be the size of several football fields, which will wear out even the fittest road warrior.

  • Find the most comfortable shoes your company’s dress code will allow. You’re going to be standing and walking eight to fourteen hours each day, and you won’t be able to go the distance if you don’t have good shoes. If you can’t wear a well-cushioned shoe, invest in insoles to help your feet bear up under the pressure.
  • You won’t make the best impression if the first question you ask a vendor or a client when you meet up is, “Do you have an outlet where I could plug in my phone?” Be sure to invest in a portable battery so you aren’t distracted from your purpose by your search for power. Make sure you recharge the battery each night, even if you only use it for a little while. Read more

Travel Insurance: It Pays to Know Your Coverage

December 5, 2016 by · Leave a Comment 

If you’ve ever suffered a missed flight or hours-long delay because of weather, mechanical problems, or even a computer system failure, you understand why travel insurance has become a popular must-have item among business travelers.

Passengers may miss flights due to airline delays, spending a night either in the airport or a nearby hotel. They have to make new travel arrangements, cut trips short, or switch airlines to get to their final destination.

Travel insurance won’t prevent this from happening, but there are certain situations that travel insurance would cover for you, such as reimbursement for meals and hotels, or new tickets, or even the purchase price of the plane ticket and hotel reservations.

Travel can be cut short for any number of reasons — airline problems, sickness, death in the family, political unrest, strikes — so it makes sense to consider your options before you travel.

Without travel insurance, you may end up sleeping at the airport.

Without travel insurance, you may end up sleeping at the airport.

Some credit cards offer insurance when you use it to buy your ticket, but travel insurance is not equal in their remuneration. So it pays to examine your options carefully before you buy insurance.

If you’re wondering where to start, we suggest Squaremouth. The online site provides one-stop comparison shopping for all major travel insurance providers in the United States. It’s crucial that you read the language carefully before purchasing coverage so that you know exactly what is and isn’t covered.

In certain situations, some passengers will have coverage for missed flights due to airline delays, but won’t have coverage if a flight is canceled. Some policies also offer reimbursement for delay-related expenses, such as meals and hotel rooms, but all receipts must be saved and submitted with your claim. (Be sure to take photos of all your receipts on your mobile phone.)

If you bought your ticket through a travel agency, many agents play a key role when an unexpected interruption in their clients’ travel plans causes headaches. In these types of situations, one of the perks of using an agent is that they will act as your liaisons with the insurance broker. Some travel insurance companies offer concierge service, which will handle procuring a ticket on another flight and making a hotel reservation while you are stranded, waiting to see what will happen next.

Travel insurance policies can offer multiple, cumulative payouts for mishaps that occur during a single itinerary. For example, if your flight was delayed, and you were stranded on the tarmac for several hours, and your bags didn’t reach your final destination, all three of those incidents may entitle you to remuneration. That scenario netted one customer of Berkshire Hathaway Travel Protection Air Care $1550.

If you didn’t purchase separate travel insurance, you might still be able to collect for an unanticipated inconvenience by enlisting the services of AirHelp. This automated service works with a team of lawyers to determine if your claim is worthy of compensation, and there’s no fee unless a claim is paid.

Life happens. The unexpected can’t be avoided. But before you travel again, consider purchasing a little peace of mind to make the unexpected a lot easier to handle.

Do you get travel insurance, or do you just fly and hope for the best? Share your thoughts with us in the comments below, on our Facebook page, or in our Twitter stream.

Photo credit: Bart Van Poll (Flickr, Creative Commons)

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