Given the increase in travel and baggage fees by some airlines, it’s important to travel as light as possible. It simplifies the check-in process, and helps get you to your destination with a minimum of fuss. These are a few things we do on our business trips to make traveling light as easy as possible.
Use your carry-on as your only piece of luggage. With careful planning of your wardrobe and necessities, you can take all you need with you on the plane. You’ll avoid the time sink of baggage claim, the cost of checking your bag, and the fatigue of lugging what could be extraneous items through security to your final destination. It’s actually possible to carry 10 days worth of outfits in your bag if you pack it right.
Become a digital professional. Most anything you need can be retrieved from online “cloud” storage and printed at a hotel’s business center with a simple USB thumb drive. If you have documents you need to access, consider Google Drive or Dropbox for online storage. If you like to read while traveling, e-books take up no space in your luggage and an e-reader can be loaded on your tablet or phone so that you don’t have to pack a special, single-use device.
It’s the same words we hear from friends and loved ones whenever we’re headed out on yet another trip.
What about once we arrive at our destination? There’s a lot we can and should do to keep ourselves safe once we arrive at our hotel.
Anthony Melchiorri, host of the Travel Channel’s “Hotel Impossible,”shared with Business Insider magazine a list of things to do to be safe and keep your personal information secure while on the road. We thought they were worth passing along.
Some people view travel as a solitary experience. They don’t make eye contact while going through security or on the way to their terminal. They’re sure to try to find a seat in the gate area with an empty one beside it, and they queue up without comment when it’s time to board.
Seeing ourselves as solitary sojourners whose actions don’t impact anyone else ends when we are seated two or three to a row in coach with hours of forced “togetherness” ahead. This situation can create some unique etiquette issues you may not have thought of before.
“There’s a blurred line between what’s acceptable and what’s irritating,” says Diane Gottsman, etiquette expert and owner of the Protocol School of Texas. A Chicago Tribune article on travel etiquette gives us a few things to think about the next time we fly. Here are a few issues often caused by close proximity while flying.
Example #1: The in-flight reading light. Is it inconsiderate to use said light on an overnight flight if you’re a reader or someone who likes to use the time to work instead of sleep? Solution: Ask before you turn it on, or use a small book light to read. Conversely, use a sleep mask to block out unwanted light.
Business travelers often consider the cost of airfare when determining the ROI of their business trips (and if you don’t, you should, especially for entrepreneurs and executives whose travel costs come out of their regular budgets). You can find less expensive flights with just a little planning, but without giving up the comfort and convenience of your usual travel schedule.
Yahoo Travel shared several great ways for saving money on flights, and they apply to business fliers as much as vacation travelers.
Let’s start with the basics: it’s true what the experts say. The cheapest flights will be found when you book eight weeks out for domestic travel and 24 weeks out for international. However, if you’re impulsive and can leave at the drop of a hat, you can also snatch a cheap flight last-minute if you can be somewhat flexible in your schedule.
If you want to be more scientific in your search for a deal, we suggest downloading a fare alert app that lets you know when the cheapest flight becomes available for the destination of your choice. Another way to get the big picture on flight prices is to investigate the “search by month” option on sites such as Skyscanner and Google Flights. This will take the guesswork out of your purchase.
Unless you’ve already been authorized for PreCheck, you’re not going to be able to avoid the TSA security lines. But there are things you can do when you’re getting ready to travel and things you can do once you get where you’re going that can help you avoid lines like a pro. Let us show you how.
If you’re going to spend the day at an amusement park, you don’t have to spend a lot of time in line. Disney and many other theme parks have systems in place that let you essentially reserve a place in line. One side note: some parks offer this as a free service, while others, like Six Flags, charge for it.
Take advantage of online booking. Museums and other attractions allow you to purchase your tickets before you arrive. You then print them or keep them in your smartphone, and bypass the line altogether. Some cities also offer an all-inclusive pass that includes admission to its major attractions, again saving you from doing nothing but waiting in line.
Use express checkout at your hotel. Because your credit card is on file as part of your check-in process, you’re good to go at all major hotels without stopping by the front desk, provided the bill you find inside your door is accurate. This may not always be the case at smaller boutique hotels.
Traveling is expensive; there’s no way around it. But that doesn’t mean you have to fall prey to the hidden costs and extra surprise charges. There are ways to avoid unnecessary fees that can come along while you’re traveling, so here are a few ways you can avoid the problem.
When you’re at the car rental agency desk and are asked if you want to buy their insurance, you can politely answer with a confident “no, thank you,” as long as you know that your standard car insurance policy covers rental cars (check with your agent to be sure). Also, some credit cards provide insurance for rental cars as well, like American Express.
Hunger strikes when you’re least prepared, and it seems like the only option available would be the overpriced airport and hotel food. Not true! Since you know you get hungry approximately three times a day, whether traveling or not, avoid that $3 bottle of water by packing your own empty one, and filling it at the water fountain. Better yet, fill it from the bottle-filling stations if available.
It seems everyone has a tip for how to make the most of the space you have in your suitcase. No one knows better, though, than flight attendants. Many of them use the Flight Crew Series Rollaboard from Travelpro.
Here are a few of their expert packing tips, as shared with Condé Nast Traveler magazine.
Heavy items such as toiletries and shoes take up a lot of space, but where you put them in your Rollaboard will determine your ease of maneuvering the bag through the airport. If you place your toiletries and shoes in the bottom of the case nearest the wheel base, you’ll be surprised at the difference it makes. By doing this it keeps the center of gravity low and it avoids heavier items falling into your clothing when the bag is being pulled upright. Flip flops and some sandals are by far the most versatile shoe with the smallest packing “footprint.” They go with many casual outfits and can serve as slippers in the hotel.
Don’t use a garment bag. Generally, they don’t fit in the overhead bins well, and closet space on planes is reserved for use by first class passengers first. If you insist, most likely it will be checked and then you’ll have wrinkled clothes when you arrive.
I can almost tell how my trip is going to go by how efficiently I can get set up when I arrive at my hotel. Unpacking begins with thoughtful packing, and by that I mean strategic placement of items in my luggage or garment bag. So, the first thing I do when I get to my hotel room is remove the items I’ve folded, usually shirts, to assess how they weathered the trip.
This isn’t rocket science, but it stands to reason that folded items will only become more wrinkled the longer they remain folded. Because I really try to avoid ironing if I can possibly help it, my strategic packing begins with placing my folded shirts in the mesh pocket in the lid of my suitcase. This way, the weight of the other items in my bag is not creating more wrinkles than already exist from folding them in the first place.
If I have to take dress clothes, I use one of Travelpro’s cases that has a Suiter in it, like the Crew 10 22″ Exp. Rollaboard. This protects my suit coat and pants from excessive wrinkling and creasing. The Travelpro Platinum Magna 2 and Crew 10 50″ Rolling Garment Bag has a foam rollbar to keep pants from creasing in the middle.
Thanks to the miracle of gravity, most wrinkles will hang out with time. That’s why I make hanging my folded items my next priority. Bringing an especially wrinkled item into the bathroom while I shower also helps those folds relax.
In order for travel to be efficient and enjoyable, organization of your stuff is key. This is where travel hacks can help. We’ve read a lot of articles, heard from a lot of travelers, and even spoke with our fellow road warriors. And, of course, we found a great article on Huffington Post about the topic of travel hacks.
Here are a few of our favorites.
- All those lotions, shampoos, conditioners, sunscreen, makeup foundation, and eye creams you use take up a lot of space. Seal off a drinking straw with a heat sealer, fill it with your favorite lotions and creams, and seal off the other end. Label them with tape, and you’ve got some single servings of your different products. It saves space and you won’t run afoul of TSA rules.
- If you’re like me, you’re tired of wrestling with all those different charging cables and earbuds you carry around. Rather than unpacking and unraveling a tangled mess every time you need a cable, put them in an eyeglass case you’re not using. The hard shell ones that spring shut work best.
Here’s a Technology I’d Like To See (TILTS) thought:
Having to make a tight connection is a source of anxiety for many travelers. When our originating flight is delayed, we’ll spend the entire flight rehearsing scenarios, wondering if our connecting flight was also delayed or what gate we’ll have to sprint to. Many of us teeter back and forth between hope and despair, working our stomach into knots.
With the increased automation available within the travel industry, it’s surprising some kind of app hasn’t been invented on behalf of some airline in order to facilitate a better experience for travelers.
For example, a simple email from my airline, informing me of the gate for my connecting flight or letting me know that the flight I’m so desperate to make has also been delayed would alleviate much of my angst and keep me from pressing my call button to pester the flight attendant for information that he or she can’t seem to procure either.