It’s the last thing you want to have happen when you’re traveling: your bag doesn’t show up at the baggage carousel. It has an immediate impact on your psyche, not to mention your itinerary.
But if the airline loses or mishandles your bag, there are a few steps you can and should take before you ever leave the airport, and a couple steps to take before you ever even get there.
We want to say this upfront: above all, don’t vent your frustration on the person at the lost luggage counter
Next, before you ever get to the airport, pack your essentials in your carry-on: your medication, laptop, papers for your presentation, and anything else you can’t afford to be without. I once read a story that involved a woman whose lost bag included her laptop with a sales presentation she was to give the next day. She got her bag back in time, but we couldn’t help wonder, why would you ever relinquish control of the most important part of your trip?
If you haven’t traveled outside the country before, or if it’s been a few years, you’ll be happy to know it’s possible to avoid ATM fees for cash withdrawals or transaction fees while conducting business abroad.
A May 2016 article on Smarter Travel pointed out that most American credit card issuers have cards specifically for frequent international travelers. But don’t assume that you’ve got the right kind of card just because you have a company credit card.
American Express, Capital One, Chase, BankAmericard, MasterCard, and Barclay all offer programs that waive international transaction fees on certain types of cards. But if you use your standard issue card, here’s what percentage of fees NerdWallet says you should expect to pay.
- American Express: 2.7%
- Bank of America: 3%
- Barclaycard: 3%
- Capital One: 0% Read more
Just like every skill you’ve learned, it takes practice to do it well. Hard work, lessons painfully learned, and watching experts so you can learn from their mistakes.
So it goes with business travel. When you first start out traveling, you learn where your most comfortable seat is (hint: it’s not the middle one). You learn how long it takes to get to the airport. And which hotels offer the best beds.
U.S. News & World Report‘s recent article on frequent flyer secrets helped take some of the stress out of travel planning and booking. Here are a few of our favorites.
Use flight price predicting apps to determine the best time to buy your ticket. Sites such as Hopper, Google Flights, Kayak, and Flyr will provide you with very reliable information so that you don’t pay more than you need to to get where you want to go.
Wouldn’t it be great if you could know the regular prices for items, so you can easily tell if something advertised as “on sale” really is a good deal? While we may not have that for grocery stores yet, that service is available for air travel. If price is your biggest travel determiner, you can subscribe to sites like Million Mile Secrets and Skiplagged to know the regular prices of certain tickets, so you know when a better deal actually is a better deal.
As frequent travelers, and the luggage supplier to business travelers all over the world, we’ve shared a lot of travel advice. And one of the things we know is that while we may not enjoy sitting in an airport, trying to get work done, it’s worse to stand in line and not get any work done at all.
A recent article in Smarter Travel shared several ways to save time and get us out of line, as well as save some money in the process. These can save you anywhere from several minutes to a few hours of time, and let you get more work done, or you can simply have more time to relax.
Download your airline’s app. This free service will let you know if your flight has been delayed, and has up-to-date information about arrival and departure times. You can be in the know about where to find your connecting plane. Plus, the GateGuru app can give you information about security wait times, gate changes, and maps of over 200 airports.
Check in online. This is the easiest way to bypass a line and get on your way to security faster. Online check in also provides you with a virtual boarding pass which you can scan with the TSA officer instead of having to juggle it and your identification. Better yet, just use your airline app. You don’t even have to mess with your laptop and printer.
Protect Your Personal Information. Be very, very wary about using public wifi. Not every free wifi hotspot you see is legitimate; some enterprising thief can set up a fake hotspot called AIRPORT_WIFI and you’ll never know the difference. So, be sure all your computer security and the firewall are up to date, before you leave the office. Next, never do any personal banking or financial transactions online when you’re in public. If you need to work online, use your mobile phone’s personal hotspot.
Bring food with you. You won’t be gouged for overpriced airport food that probably isn’t very healthy, and you’ll know who handled that piece of fruit before you. Consider some pre-packaged energy bars as well, because they’ll keep in your bag for a few days.
Mark your luggage. Even if you don’t check your bag, there are still a lot of black carry-ons out there. Be sure to have a luggage tag with your name and address securely fastened to the bag. Consider adding something to distinguish the bag from everyone else’s, like a decal, or tying a very small tchotchke to the handle.
Photo credit: Melissa Gutierrez (Flickr, Creative Commons 2.0)
Most people think travel insurance is a way to recoup the cost of an airline ticket in the event of a personal emergency or health situation that makes it impossible for them to complete their travels.
But travel insurance is more than just personal insurance. Consider the impact this year’s terrorist attacks in Brussels and Paris, to mention just a few, have had on the travel industry and travelers’ plans.
While travel insurance rates haven’t spiked, or changed at all, since these events, the commodity with the terrorism clause has been standard since September 11, 2001. In fact, according to an article in The New York Times, companies like squaremouth.com have a special section of their travel insurance site dedicated to policies that prospective travelers can search to find terrorism coverage.
Travelers should understand that insurance with this clause doesn’t provide blanket coverage. In fact, it’s very narrow. For example, it will not cover a trip already in progress, but might allow you to get a refund if an act of terrorism has occurred within 30 days of your scheduled departure. The policy may also exclude coverage in the event of a terrorist attack if you choose to travel to an area known for terrorist activity or where an attack has already happened.
According to Christina Tunnah, regional manager for the travel insurance company World Nomads, two factors determine whether or not you’ll be able to submit a claim: 1) When you purchased the insurance, and 2) How your plans were impacted by the terrorism. In some instances, for a claim to be paid, the event may have to be officially declared a terrorist attack. She always advises travelers to call.
“Traditionally, insurance doesn’t cover fear,” Tunnah told the New York Times. “Yet there are some practicalities that might cause a travel insurance company to make an exception. It’s always very case by case.”
While the odds of being impacted by an act of terrorism while traveling are exceedingly slim, knowing your options will help you make an informed, objective decision.
Photo credit: Mark Yang (Wikimedia Commons, Creative Commons 2.0)
There are several categories of traveling business professionals: the occasional business traveler, the frequent flyer, and the road warrior. Road warriors spend significant portions of the work week traveling between clients, and have a few tricks up their collective sleeves that save them and their employers money.
The occasional traveler might still be learning the ropes, and don’t yet know all the tricks of the trade. But Insperity.com had a list of their most important ones, which we agree every business traveler should know.
First, fiscally responsible road warriors don’t incur expenses that aren’t reimbursable. They research their company’s travel and entertainment policies — the amount of their daily per diem, for example — and stick to them. This means they aren’t surprised by rejected submissions that leave them stuck with the bill.
Fiscally responsible road warriors know their corporation’s budgets for flights, hotels, meals, and entertaining clients. They seek pre-approval if they need to spend more than is typically allotted, and then proceed to execute their plan with confidence.
Fiscally responsible road warriors live by this simple axiom: time is money. They know they can’t afford to waste time standing in long security lines, so they apply for TSA’s Pre Check. Even if they only travel a few times each year, the $85 security preauthorization is good for five years, and more than pays for itself during that time. (If you’ve ever stood for two hours in a single security line, you’d be ecstatic to escape it for $85 just once!)
Whether you’re staying at a high-end resort or a budget motel, there are some aspects of staying in public accommodations that are universal. Everyone should do them, no matter in which part of the world you’re resting your head for the night.
Look for bedbugs. They’re hard to spot, but evidence of their infestation is not. Examine the mattress pad, comforter, and furniture for brown bloodstains, which are the fecal remains of the insects’ processing of the blood they ingest while you sleep. If you see evidence, ask for a new room. Bedbugs are not the kind of souvenir you’re looking for from any trip.
That light switch you’re about to flip is full of germs. Don’t touch it until you’ve sanitized it with a portable wipe or a washcloth from the bathroom that you’ve squirted with some liquid hand sanitizer. Wipe down the remote control, door handles, bedside clock radio, and phone. (Especially the remote control.)
Traveling with money is always a challenge, because there are twice as many ways to lose money as there are forms of payment. Not only can you just misplace it or leave it behind, but you’re also at risk of pickpockets and thieves, especially if you travel outside the United States.
So here are a few tips for managing your money while traveling on business, especially if you travel overseas.
Get a compatible credit card. The card you already carry may be used internationally with a simple call to the company to alert them of your travels, but a growing number of European and Asian countries now require a card with a built-in chip. If you are traveling on business and your company doesn’t supply you with a credit card for expenses, make sure your personal line of credit can be accessed without penalty. Then, get a personal card to be used only for business expenses, one that lets you rack up airline or hotel points. Additionally, use this card whenever possible, rather than making cash withdrawals overseas. Not only are the fees higher, the exchange rate is less favorable when you exchange it yourself.
Consider on-body storage. You may have been told that money belts are a safe way to carry money, but an experienced thief can recognize them immediately (hint: nobody wears a belt that thick). Instead, money belts and fanny packs broadcast to thieves that you’re not a local, which could increase your odds of being a victim. Consider a money pouch that hangs on your belt inside your pants, or a wallet that hangs around your neck inside your shirt. Just don’t go digging through it when you have to pay for an item; the whole point of on-body storage is for it to be a secret!
Given the increase in travel and baggage fees by some airlines, it’s important to travel as light as possible. It simplifies the check-in process, and helps get you to your destination with a minimum of fuss. These are a few things we do on our business trips to make traveling light as easy as possible.
Use your carry-on as your only piece of luggage. With careful planning of your wardrobe and necessities, you can take all you need with you on the plane. You’ll avoid the time sink of baggage claim, the cost of checking your bag, and the fatigue of lugging what could be extraneous items through security to your final destination. It’s actually possible to carry 10 days worth of outfits in your bag if you pack it right.
Become a digital professional. Most anything you need can be retrieved from online “cloud” storage and printed at a hotel’s business center with a simple USB thumb drive. If you have documents you need to access, consider Google Drive or Dropbox for online storage. If you like to read while traveling, e-books take up no space in your luggage and an e-reader can be loaded on your tablet or phone so that you don’t have to pack a special, single-use device.
It’s the same words we hear from friends and loved ones whenever we’re headed out on yet another trip.
What about once we arrive at our destination? There’s a lot we can and should do to keep ourselves safe once we arrive at our hotel.
Anthony Melchiorri, host of the Travel Channel’s “Hotel Impossible,”shared with Business Insider magazine a list of things to do to be safe and keep your personal information secure while on the road. We thought they were worth passing along.