Years ago, an airport lounge used to be an exclusive privilege available only to passengers of a certain status or with a specific type of ticket. No more! With the click of a few buttons on a few apps, and a credit card, you too can escape the hustle and chaos of the general waiting area in the terminal, and enjoy the comfort and convenience of a quiet and clean lounge.
What amenities do they offer that make them worth the price?
For one thing, they’re quiet and comfortable. That can be a major benefit if you’re a business traveler on an extended layover and you want to remain productive. You’ll have access to a table at which to sit, instead of balancing your laptop on your legs and fighting with other passengers for the charging station.
Or if you’d rather relax, the chairs are very comfortable and conducive to a quick nap. There are a few TVs — which you’re actually able to hear — and they offer food and drinks; premium lounges have upscale amenities such as showers, hair salons, and even oxygen bars.
Recently, the country’s three major airlines each implemented a little change to their pricing models that, if you’re not careful, can end up costing you a lot more per flight.
The change, says The New York Times, could make it up to seven times more expensive for those who fly what’s called an “open jaw” route.
That’s where you fly to a particular destination, but return home from a different one. For example, if you flew to Miami, but flew home from Orlando, that’s an “open jaw,” or multi-city flight.
We don’t want you to be caught unaware, so here are some things we suggest you do before you purchase a multi-city or open jaw ticket.
- Check into the cost of two one-way tickets. There’s a very good chance the two tickets will cost less than the one open-jaw flight. The example we saw in the Times story showed a $1200 price tag for a Jacksonville, FL to Los Angeles/San Francisco to Jacksonville. But as two separate tickets, it was $400. Read more
You’ve just found out from your boss that you’re being sent on your first business trip. Don’t panic — we’re here to help! Here are several tips we’ve compiled from our veteran road warriors to get you off on the right foot as you learn the ropes.
First, plan your trip according to your company’s policies. If you have an internal travel agent, make sure you connect with them to get your flights and hotels booked. If you need to handle this yourself, that’s a bonus! Investigate which airlines go where you need to go and consider becoming a loyalty member. There are numerous online reviews that will provide you with details about seat width, legroom, and on-time records.
A few things to consider: Try to pick an airline that you will make your favorite, since you could be flying with them for years. And don’t always pick the cheapest airlines out there. Some of them are the cheapest for a reason.
Download the carrier’s mobile app so you can check-in online and have your boarding pass right on your phone. Going paperless means you have one less thing to manage. The app will also alert you to any changes in your flight’s status.
If this is the first of what will become many business trips, invest in TSA’s PreCheck. It’s only $85, and it lasts for 5 years. That’s $17 per year of not wasting unnecessary time standing in the security lines.
There are several categories of traveling business professionals: the occasional business traveler, the frequent flyer, and the road warrior. Road warriors spend significant portions of the work week traveling between clients, and have a few tricks up their collective sleeves that save them and their employers money.
The occasional traveler might still be learning the ropes, and don’t yet know all the tricks of the trade. But Insperity.com had a list of their most important ones, which we agree every business traveler should know.
First, fiscally responsible road warriors don’t incur expenses that aren’t reimbursable. They research their company’s travel and entertainment policies — the amount of their daily per diem, for example — and stick to them. This means they aren’t surprised by rejected submissions that leave them stuck with the bill.
Fiscally responsible road warriors know their corporation’s budgets for flights, hotels, meals, and entertaining clients. They seek pre-approval if they need to spend more than is typically allotted, and then proceed to execute their plan with confidence.
Fiscally responsible road warriors live by this simple axiom: time is money. They know they can’t afford to waste time standing in long security lines, so they apply for TSA’s Pre Check. Even if they only travel a few times each year, the $85 security preauthorization is good for five years, and more than pays for itself during that time. (If you’ve ever stood for two hours in a single security line, you’d be ecstatic to escape it for $85 just once!)
Whether you’re staying at a high-end resort or a budget motel, there are some aspects of staying in public accommodations that are universal. Everyone should do them, no matter in which part of the world you’re resting your head for the night.
Look for bedbugs. They’re hard to spot, but evidence of their infestation is not. Examine the mattress pad, comforter, and furniture for brown bloodstains, which are the fecal remains of the insects’ processing of the blood they ingest while you sleep. If you see evidence, ask for a new room. Bedbugs are not the kind of souvenir you’re looking for from any trip.
That light switch you’re about to flip is full of germs. Don’t touch it until you’ve sanitized it with a portable wipe or a washcloth from the bathroom that you’ve squirted with some liquid hand sanitizer. Wipe down the remote control, door handles, bedside clock radio, and phone. (Especially the remote control.)
Traveling with money is always a challenge, because there are twice as many ways to lose money as there are forms of payment. Not only can you just misplace it or leave it behind, but you’re also at risk of pickpockets and thieves, especially if you travel outside the United States.
So here are a few tips for managing your money while traveling on business, especially if you travel overseas.
Get a compatible credit card. The card you already carry may be used internationally with a simple call to the company to alert them of your travels, but a growing number of European and Asian countries now require a card with a built-in chip. If you are traveling on business and your company doesn’t supply you with a credit card for expenses, make sure your personal line of credit can be accessed without penalty. Then, get a personal card to be used only for business expenses, one that lets you rack up airline or hotel points. Additionally, use this card whenever possible, rather than making cash withdrawals overseas. Not only are the fees higher, the exchange rate is less favorable when you exchange it yourself.
Consider on-body storage. You may have been told that money belts are a safe way to carry money, but an experienced thief can recognize them immediately (hint: nobody wears a belt that thick). Instead, money belts and fanny packs broadcast to thieves that you’re not a local, which could increase your odds of being a victim. Consider a money pouch that hangs on your belt inside your pants, or a wallet that hangs around your neck inside your shirt. Just don’t go digging through it when you have to pay for an item; the whole point of on-body storage is for it to be a secret!
What’s your number one worry as a business traveler? Most travelers say missing their flight is their top worry. But the other answers on a Booking.com survey are a bit surprising, especially when there are obvious ways to manage those anxieties (or at least the causes of them).
If you have any of these concerns cited by your fellow business travelers, maybe we can help you avoid them altogether. Most of these solutions come in the form of mobile apps, so fire up your wifi and see if you can find your solution online.
- Worrying about missing your flight? Download the app for your airline, especially when you’re getting ready for your trip. It will update you with any scheduling changes for your flight, and also let you check in 24 hours before your flight.
- Don’t know the language where you’re going? Take a little time, even if it’s on your flight, to familiarize yourself with a few key phrases and words with an app like DuoLingo. Next, get the Google Translate app, which can provide instantaneous translation of signs and menus. And remember, the natives of the country you’re visiting already know you’re not fluent in their language, but they appreciate any attempt you make to communicate in their tongue. Read more
Given the increase in travel and baggage fees by some airlines, it’s important to travel as light as possible. It simplifies the check-in process, and helps get you to your destination with a minimum of fuss. These are a few things we do on our business trips to make traveling light as easy as possible.
Use your carry-on as your only piece of luggage. With careful planning of your wardrobe and necessities, you can take all you need with you on the plane. You’ll avoid the time sink of baggage claim, the cost of checking your bag, and the fatigue of lugging what could be extraneous items through security to your final destination. It’s actually possible to carry 10 days worth of outfits in your bag if you pack it right.
Become a digital professional. Most anything you need can be retrieved from online “cloud” storage and printed at a hotel’s business center with a simple USB thumb drive. If you have documents you need to access, consider Google Drive or Dropbox for online storage. If you like to read while traveling, e-books take up no space in your luggage and an e-reader can be loaded on your tablet or phone so that you don’t have to pack a special, single-use device.
We’ve come to rely on technology so much, we’ve sometimes made things more difficult when the technology is supposed to make our lives easier. And one little tech mistake on your travels can throw off your whole trip, or add some unexpected expenses. USA Today shared several tech travel mistakes we can avoid to ensure our next trip is pleasant and glitch-free, and we picked a few of our favorites.
- Don’t forget the power sources for your mobile devices! Nothing can stop you in your tracks faster than a dead battery, so consider purchasing an extra wall charger that stays in your luggage at all times. Some battery packs take up less space than a wallet, and can boost your device for a day if they’re fully charged. Take along a separate charging cable that will allow you to charge your phone using your laptop’s power, and if you’re going to be driving, pack your car charger. Better yet, purchase our new Crew™ 11 21″ Spinner with a built-in USB port for on-the-go charging! Be sure to label the cords and wrap them so that they don’t become a tangled mess, and check your rental car and hotel room thoroughly so you don’t accidentally leave one behind.
- Airline earbuds are complimentary for a reason. They get the job done, but often they don’t fit your ears well. That means those around you are forced to eavesdrop on your conversations or “enjoy” your music selections. You may live in a state that doesn’t mandate Bluetooth use when driving and talking on a cell phone, but you may go to one that does. Buying a set of Bluetooth-enabled earbuds will do double duty for you. One heads-up, though: this type of earbud system runs on batteries, so re-read #1. Read more
Flying business or first class is a dream scenario for many business travelers. For a variety of reasons that cushy seat just isn’t in the cards. But what if there was a way to get said ticket economically or even free?
Over 30 airlines offer travelers the option to bid for a better seat. Knowing how these systems work, following their rules, and not getting caught up in the emotion of bidding (think eBay) will help you figure out if there’s a way to make an upgrade possible. U.S. News and World Report offered these suggestions on how to play the upgrade game.
First, do your homework. There are numerous online forums where you can educate yourself about how to go about this. Once you understand the process and know what you’re willing to spend, go directly to your airline’s site and investigate whether upgrades are available. All that’s necessary is to list what you’re willing to pay, supply your credit card information, and wait to hear. The window for this opportunity varies from airline to airline, but for most it’s open 24 to 72 hours before the flight.