What’s your number one worry as a business traveler? Most travelers say missing their flight is their top worry. But the other answers on a Booking.com survey are a bit surprising, especially when there are obvious ways to manage those anxieties (or at least the causes of them).
If you have any of these concerns cited by your fellow business travelers, maybe we can help you avoid them altogether. Most of these solutions come in the form of mobile apps, so fire up your wifi and see if you can find your solution online.
- Worrying about missing your flight? Download the app for your airline, especially when you’re getting ready for your trip. It will update you with any scheduling changes for your flight, and also let you check in 24 hours before your flight.
- Don’t know the language where you’re going? Take a little time, even if it’s on your flight, to familiarize yourself with a few key phrases and words with an app like DuoLingo. Next, get the Google Translate app, which can provide instantaneous translation of signs and menus. And remember, the natives of the country you’re visiting already know you’re not fluent in their language, but they appreciate any attempt you make to communicate in their tongue. Read more
Given the increase in travel and baggage fees by some airlines, it’s important to travel as light as possible. It simplifies the check-in process, and helps get you to your destination with a minimum of fuss. These are a few things we do on our business trips to make for a lighter traveling experience:
Use your carry-on as your only piece of luggage. With careful planning of your wardrobe and necessities, you can take all you need with you on the plane. You’ll avoid the time sink of baggage claim, the cost of checking your bag, and the fatigue of lugging what could be extraneous items through security to your final destination. It’s actually possible to carry 10 days worth of outfits in your bag if you pack it right.
Become a digital professional. Most anything you need can be retrieved from online “cloud” storage and printed at a hotel’s business center with a simple USB thumb drive. If you have documents you need to access, consider Google Drive or Dropbox for online storage. If you like to read while traveling, e-books take up no space in your luggage and an e-reader can be loaded on your tablet or phone so that you don’t have to pack a special, single-use device.
We’ve come to rely on technology so much, we’ve sometimes made things more difficult when the technology is supposed to make our lives easier. And one little tech mistake on your travels can throw off your whole trip, or add some unexpected expenses. USA Today shared several tech travel mistakes we can avoid to ensure our next trip is pleasant and glitch-free, and we picked a few of our favorites.
- Don’t forget the power sources for your mobile devices! Nothing can stop you in your tracks faster than a dead battery, so consider purchasing an extra wall charger that stays in your luggage at all times. Some battery packs take up less space than a wallet, and can boost your device for a day if they’re fully charged. Take along a separate charging cable that will allow you to charge your phone using your laptop’s power, and if you’re going to be driving, pack your car charger. Better yet, purchase our new Crew™ 11 21″ Spinner with a built-in USB port for on-the-go charging! Be sure to label the cords and wrap them so that they don’t become a tangled mess, and check your rental car and hotel room thoroughly so you don’t accidentally leave one behind.
- Airline earbuds are complimentary for a reason. They get the job done, but often they don’t fit your ears well. That means those around you are forced to eavesdrop on your conversations or “enjoy” your music selections. You may live in a state that doesn’t mandate Bluetooth use when driving and talking on a cell phone, but you may go to one that does. Buying a set of Bluetooth-enabled earbuds will do double duty for you. One heads-up, though: this type of earbud system runs on batteries, so re-read #1. Read more
Flying business or first class is a dream scenario for many business travelers. For a variety of reasons that cushy seat just isn’t in the cards. But what if there was a way to get said ticket economically or even free?
Over 30 airlines offer travelers the option to bid for a better seat. Knowing how these systems work, following their rules, and not getting caught up in the emotion of bidding (think eBay) will help you figure out if there’s a way to make an upgrade possible. U.S. News and World Report offered these suggestions on how to play the upgrade game.
First, do your homework. There are numerous online forums where you can educate yourself about how to go about this. Once you understand the process and know what you’re willing to spend, go directly to your airline’s site and investigate whether upgrades are available. All that’s necessary is to list what you’re willing to pay, supply your credit card information, and wait to hear. The window for this opportunity varies from airline to airline, but for most it’s open 24 to 72 hours before the flight.
Business travelers often have to find ways to extend their travel budget, or reduce some of their travel costs. It’s possible to reduce the costs of a night in a hotel, with just a little research. These are a few ways we’ve found, thanks to a recent Business Insider article and our own travel experiences.
- Hotels located in business districts are usually not busy on the weekends and resorts are usually looking for guests mid-week, so check out these to see if you might benefit from the chain’s need to fill rooms during its off-peak time.
- Corner rooms or rooms at the end of the hall often have more square footage without an extra cost. It never hurts to ask. This won’t save you money, but will still feel like an upgrade
- If you’re hoping for an upgrade, try checking in at the end of the day and asking what’s available. Be careful to procure a reservation before arrival, though. This strategy might boomerang if you arrive late and there are only premium rooms left.
- If you have some flexibility in your arrival and departure times, as well as where you stay en route to your final destination, consider checking out Hotels.com’s Hotel Price Index, or registering for alerts through Kayak. You’ll get real time information on prices paid, including taxes and fees, and when prices are dropping. It’s like having your own travel agent.
For some people, curbside check-in is a relic of the past that has somehow been overlooked in airport modernization. However, those of us in the know realize that the convenience and service make it the best little-known perk many travelers aren’t taking advantage of!
For example, when I check my Crew 11 25-inch Spinner, I thoroughly enjoy the full-service process. There’s rarely a line deeper than one or two people, the skycaps are always helpful, all I have to do is present my driver’s license and credit card, and in seconds my boarding pass and bag tag are printed and I’m on my way straight to the security checkpoint.
The service can also be used to check bags that have already been accounted for during the online check-in process. Either way, the inside check-in lines are almost always longer, increasing the amount of time it will take you to get through security and to your gate.
(An interesting side note: according to Wikipedia, the skycap service evolved as commercial airline travel became more popular. Travelers were already used to redcaps — the porters who handled luggage on trains — and expected similar service at the airport.)
The demographic of those who utilize the convenience of curbside check-in falls into roughly three categories. 1) People traveling with small children may have carseats and strollers as well as luggage, so curbside allows them to offload all but the essentials for the trek to the gate. 2) People who are in a hurry use curbside as a way to minimize wait times, especially if they’re running late. And 3) people with mobility issues find that only having to maneuver their bags from the car to the skycap — who most likely will help with their bags, if asked — is the best way to navigate the airport.
It’s the same words we hear from friends and loved ones whenever we’re headed out on yet another trip.
What about once we arrive at our destination? There’s a lot we can and should do to keep ourselves safe once we arrive at our hotel.
Anthony Melchiorri, host of the Travel Channel’s “Hotel Impossible,”shared with Business Insider magazine a list of things to do to be safe and keep your personal information secure while on the road. We thought they were worth passing along.
Some people view travel as a solitary experience. They don’t make eye contact while going through security or on the way to their terminal. They’re sure to try to find a seat in the gate area with an empty one beside it, and they queue up without comment when it’s time to board.
Seeing ourselves as solitary sojourners whose actions don’t impact anyone else ends when we are seated two or three to a row in coach with hours of forced “togetherness” ahead. This situation can create some unique etiquette issues you may not have thought of before.
“There’s a blurred line between what’s acceptable and what’s irritating,” says Diane Gottsman, etiquette expert and owner of the Protocol School of Texas. A Chicago Tribune article on travel etiquette gives us a few things to think about the next time we fly. Here are a few issues often caused by close proximity while flying.
Example #1: The in-flight reading light. Is it inconsiderate to use said light on an overnight flight if you’re a reader or someone who likes to use the time to work instead of sleep? Solution: Ask before you turn it on, or use a small book light to read. Conversely, use a sleep mask to block out unwanted light.
Business travelers often consider the cost of airfare when determining the ROI of their business trips (and if you don’t, you should, especially for entrepreneurs and executives whose travel costs come out of their regular budgets). You can find less expensive flights with just a little planning, but without giving up the comfort and convenience of your usual travel schedule.
Yahoo Travel shared several great ways for saving money on flights, and they apply to business fliers as much as vacation travelers.
Let’s start with the basics: it’s true what the experts say. The cheapest flights will be found when you book eight weeks out for domestic travel and 24 weeks out for international. However, if you’re impulsive and can leave at the drop of a hat, you can also snatch a cheap flight last-minute if you can be somewhat flexible in your schedule.
If you want to be more scientific in your search for a deal, we suggest downloading a fare alert app that lets you know when the cheapest flight becomes available for the destination of your choice. Another way to get the big picture on flight prices is to investigate the “search by month” option on sites such as Skyscanner and Google Flights. This will take the guesswork out of your purchase.
Unless you’ve already been authorized for PreCheck, you’re not going to be able to avoid the TSA security lines. But there are things you can do when you’re getting ready to travel and things you can do once you get where you’re going that can help you avoid lines like a pro. Let us show you how.
If you’re going to spend the day at an amusement park, you don’t have to spend a lot of time in line. Disney and many other theme parks have systems in place that let you essentially reserve a place in line. One side note: some parks offer this as a free service, while others, like Six Flags, charge for it.
Take advantage of online booking. Museums and other attractions allow you to purchase your tickets before you arrive. You then print them or keep them in your smartphone, and bypass the line altogether. Some cities also offer an all-inclusive pass that includes admission to its major attractions, again saving you from doing nothing but waiting in line.
Use express checkout at your hotel. Because your credit card is on file as part of your check-in process, you’re good to go at all major hotels without stopping by the front desk, provided the bill you find inside your door is accurate. This may not always be the case at smaller boutique hotels.