There are two schools of thought regarding cyber attacks: everyone’s at risk and I’m too small for anyone to tap. One is smart thinking, the other is dangerous.
According to Jeff Moss, founder of Black Hat and Def Con, two of the world’s foremost conferences on hacking and information security, and an advisor to the Department of Homeland Security, you’re better off assuming the first than believing the second. Here’s his advice for protecting yourself from cyber threats while traveling.
Use your passport instead of your driver’s license when asked to provide identification. The driver’s license, according to Moss, contains too much information, specifically your address and descriptive features like weight, height, sex, and eye color, that can be used against you if obtained by a hacker.
Don’t leave your devices unattended. While most people assume their hotel room is secure because of the lock on the door, Moss doesn’t feel comfortable with the risk unless his laptop’s hard drive is fully encrypted. He doesn’t want to give anyone access to sensitive, proprietary data should the computer be stolen while he’s away from the room.
Perhaps the trickiest part of business travel is getting the work that is generated from that travel done while you’re not in the office. Here are some ways to keep your productivity at its peak even though you’re not sitting at your desk.
You may not think this first tip is an effective use of time, but we think it can be a game changer. Creating a strategy for completing the work you need to do before you dive in will give you a guide to keep you on task and on track once you hit the ground. Using your travel time to get organized may be the most helpful thing you can do to make the best use of your time once you arrive.
Once you’ve formulated your strategy, organize your devices by decluttering your inbox by listening to voicemail messages, deleting junk emails, filing documents into folders, and clearing out old emails that you don’t need any more. Plowing through the plethora of unorganized details will translate into increased productivity when the real work begins.
Get your own hotspot. Don’t depend on the wifi at the airport or the hotel. Carriers have these portable devices, or your smartphone may have an integrated hotspot mode as part of their service. These provide truly high speed internet access on the go. For a monthly fee, which you may be able to expense, you have the peace of mind that you’ll have the internet you need to do your work anywhere, anytime. Plus it’s a lot more secure than public wifi.
January is the time of year everyone seeks to streamline their lives: shedding pounds, decluttering their houses, and organizing their must-haves. And most business travelers want to travel as light as possible, just so you’re not carrying a bunch of unnecessary paper around in your briefcase.
We’ve come up with five different apps that business travelers should have on their mobile phone, their tablet, and their laptop. With these apps, you can store information in the cloud, keep it secure, and get work done no matter where you are.
Evernote. If you’re unfamiliar with this amazing note taking and online storage app, we recommend you investigate it immediately. It allows you to retain stored information in one place so that you don’t have to carry it in physical form. For example, you can create a document with all your loyalty card numbers so that you don’t have to carry the physical cards any more. You can take notes during a meeting and share them with others at a later date. You can save images as well and sync them with your mobile device or laptop. You can even clip articles and websites that you want to read later, like when you’re on the plane. Evernote’s Plus and Premium versions offer even more options.
With the steadily increasing popularity of Uber and Lyft, it seems ride sharing is becoming a popular mode of transportation for business travel. If you rely on it regularly, what are the best ways to save money? We’ve done some research and here’s what we found:
Booking in advance allows you to secure a ride when you need it, instead of waiting when you’d really rather be on your way. You’ll save money by scheduling your ride when you know it’s not rush hour. If you use Lyft, scheduling locks in your fare; Uber doesn’t offer that feature.
Search online for coupons. Both companies are competing for customers, so do a little poking around on either company’s official site or at sites like Groupon. Uber offers free rides for those who refer a friend who downloads the app, so if you’re traveling with a friend, have him or her download the app with your referral link, and you can both get a free ride to wherever you’re going.
Avoid traveling during surges. Fares are adjusted automatically, based on demand. For example, prices soar after events because of the demand for drivers, so if you can wait, the cost will drop. Don’t think you’ll get the average fare for a trip you’ve taken before if you’re among the throngs waiting for a ride.
It’s every weary traveler’s nightmare scenario: the flight you’re supposed to be on is canceled. What you do next will determine whether your day is totally ruined or ultimately redeemed. Not every situation can be remedied, but knowing a few action steps can make all the difference in getting you to your destination.
Get on the phone.
The faster you get on the phone with the airline to rebook your flight, the better your chances are of making it to your final destination. It’ll do you little good to stand in the long line with everyone else who’s waiting to speak with the ticket agent at the gate. Tip: If you feel like talking to a gate agent, go to another gate of the same airline where a flight recently left. They’re all plugged into the same system, and can do just as much for you as your original gate’s agent.
Adjust your itinerary.
Be sure to have some alternatives in mind, because the agents don’t always know the destination region where you’re flying. For example, you may not be able to get into Chicago due to weather, but if Chicago is your final destination, you could reroute through Milwaukee or even Indianapolis and be within driving distance of the Windy City. Thinking through your options and presenting them to whomever you’re working with to rebook your flight will let the agent know you’re flexible.
We’ve reported here before about the increased use of RFID chips in checked luggage and luggage tags to tilt the odds that your bag will arrive with you at your final destination in your favor. There have been new innovations in the effort to reduce lost bags, this time from Delta. Once you see what they’ve been doing, you may never look at those little paper baggage tags the same again.
This year, Delta has implemented RFID technology into its complimentary baggage tags, eliminating the possibility of a bag being unscanned due to a smudged, wrinkled, torn, or obscured tag. Now, in every airport where Delta operates, its bags only need to be be in proximity to the radio scanners to be accounted for. As with the older tags, fliers can track their checked bags using Delta’s mobile app.
Implementing these kinds of changes can be costly and disruptive because they require infrastructure adjustments. While some airports, such as Las Vegas’ McCarren International Airport, have been using RFID for over a decade, any new tracking system is typically the responsibility of the individual airline.
Delta spent $50 million on the system, which included scanners, printers, and said tags. Widespread use of these types of tags has been slow to come online in the airline industry, according to the International Air Travel Association. But the deadline for all 265 member airlines to be able to fully track and trace all bags is 2018. And the system is expected to work, not only on an airline’s own flights, but also connecting flights with another carrier.
It’s our worst nightmare: you’re traveling and your phone is either lost or stolen. What’s the first thing you should do? According to Asurion, a technology solutions company, 19 million people have had this happen. If you find yourself in this situation, here’s what you can do.
First, try calling or texting your phone. If you’ve lost it, the device may have been found by someone honest. If you’re traveling with someone, you can use their contact information to request a call back, or you can leave the number of the front desk at your hotel and follow up later in the day. Your lock screen will display your most recent text, so send a short message to your phone and hope your Good Samaritan will see it and call you back.
Be sure your phone’s “find my phone” feature is activated. This will enable you to discover its location for retrieval and if you share your account with other users, they too can see the device’s location. Unfortunately, if the phone is powered down, this feature doesn’t work.
Be sure your lock screen is enabled. It may seem like a pain to have to authenticate yourself with your fingerprint or a code every time your phone lapses into sleep mode, but it protects your valuable data. Apple’s lock mode will allow you to access your device remotely and either disable it or display a custom message. It also allows you to disable ApplePay.
Preparing for an international trip with your mobile phone requires research and planning. Get off the plane and just start using it, and you’ll be hit with a variety of fees and roaming charges, easily racking up several hundred dollars in a single week.
Whether you need the ability to call or just the ability to access data and text, the following tips will help you utilize your device to its fullest while keeping overall costs down.
Know your phone and your plan
All phones use either GSM (Global System for Mobiles) or CDMA (Code Division Multiple Access) as their radio systems to communicate with cell towers. GSM phones are unlocked and can be used with any carrier, while CDMA phones are locked to a specific carrier.
Read through your plan to make sure you know what the charges will be for international use, or if you’ll even be able to use your phone while abroad. If you have a GSM phone, you can switch out your SIM card with one in the country you’re visiting (more on that later). Otherwise, you may be able to purchase a temporary plan through your carrier.
If you have a CDMA phone, you may want to buy a pay-as-you-go phone once you arrive in your destination country.
When you’re in the market for a backpack or a classic business brief, there’s no one “best” choice for you. The best choice for you will be determined through your own personal preference.
Backpacks are still fairly popular, especially among Millennials. Many business users enjoy the hands-free flexibility the shoulder straps provide. However, there are still some industries — finance, banking and law for example — where a briefcase is perceived to have more seriousness and gravitas than a backpack.
Once you’ve determined what you want, and how you’re going to use your new portable office, there are a few important features you should consider when making a selection.
- Comfort: Examine the shoulder straps for cushion and adjustability, and make sure your handles are comfortable. The Crew™ Executive Choice™ 2 backpack and Platinum® Magna™ 2 features padded shoulder straps, as well as leather carry handles.
- Breathability: Look for backing material that allows airflow so heat won’t build up on your back. The contour of the design should maximize airflow as well.
- Storage: With its large internal cavity, a backpack can also function as an overnight bag, eliminating an extra carry-on. Make sure to get a backpack that has both a padded sleeve for your laptop, and a larger compartment for clothes. Read more
File this under the category “Now We’ve Heard Everything.” According to an article in Smarter Travel, the latest scam to target travelers involves what’s called “juice-jacking.” Travelers desperate for a charge plug into a public charging station that, unbeknownst to them, is masquerading as a data port to steal their phone’s private and personal data.
Once a phone is connected to the station, everything on the device is downloadable: passwords, photos, emails, messages, bank account information. Worse yet, additional malware might also be infecting the device. How can you protect yourself against this new hacking method?
For one thing, be wary of public USB-friendly charging stations. There’s a chance that it’s a bogus charging station, and instead of just charging your batteries, you could give hackers access to your mobile device.
Instead, always travel with your own power pack. Some of our new Crew™ 11 Carry-on models feature a built-in battery pocket and external USB port. No more digging for your accessories or relying on potentially unsafe charging stations. Just plug your battery into the internal charging USB cord, and then plug your normal charging cord into the port on the back of your luggage.